Notice of Special Meeting of the Association. Jan 28, 2020 at 6:30pm

by Master

NOTE:  If there is a vote called at this meeting, and you are not able to attend, be sure that you have a proxy form filled out to allow another to vote for your household.

 

Attn:  Charbonneau Residents

From:  Jim Meierotto, CCC General Manager

You will be receiving a special meeting notice (below) in the mail, but we also wanted to email the notice to ensure everyone has multiple ways to access it.  I would also like to personally thank the Board of Directors and residents who volunteered to come in during this holiday season to help label and stuff envelopes. This notice required the Country Club to US mail a notice to every resident in Charbonneau, which comes with a high cost and added labor to complete a mailing of this size. I am always amazed and grateful for the generosity and helpfulness of Charbonneau residents.

Jim Meierotto
General Manager
Charbonneau Country Club

CHARBONNEAU COUNTRY CLUB
NOTICE OF SPECIAL MEETING OF THE ASSOCIATION
JANUARY 28, 2020 at 6:30 pm
CHARBONNEAU CLUBHOUSE DINING ROOM

Dear Fellow Residents:

On November 22, 2019, a petition signed by residents representing less than 100 Charbonneau voting members was delivered anonymously to the Charbonneau Country Club (CCC) Offices and also mailed to the CCC President. A full copy of the petition has been posted to the CCC website.   The Board believes the petition contains some factual errors and that the demands in the petition for membership votes at the meeting to override the Board create procedural issues, which the Board will address at the meeting.

The petition requests the Board call a special meeting of residents to make changes by acquiescing to the petitioners’ four stated demands.

The petition was delivered without identifying a contact person for whoever authored the petition; so the Board has no petitioner spokesperson with whom we can coordinate.

In keeping with our governing documents, the Oregon Planned Community Act, and the advice of the association’s legal counsel, we have scheduled a Special Meeting to address the petition’s four purposes for calling a Special Meeting, summarized as follows:

  1. A demand that the Board provide transparency on feasibility studies, financial impacts, market analysis and contracts, specifically regarding the golf course transaction under negotiation and the Annex development and financing under consideration.
  2. A demand that the Board agree to a membership vote of all members prior to Board action requiring financial commitment exceeding $1,000,000
  3. A demand that the Board agree to create a committee and facilitate accomplishment of amendments and/or completely redraft the CC&R’s along with complimentary and corollary amendments to the bylaws, and rules and regulations.
  4. A demand that the Board stop annual increases to HOA dues above the Consumer Price Index without a vote of the members.

This special meeting is scheduled for January 28, 2020 at 6:30PM in our CCC Dining Room.

Respectfully,

Charbonneau Country Club Board of Directors

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